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Invoice / Purchase Ledger Assistant

Job Category:
Job Type:
Part Time
£10 to £12.80 per hour
The Dove Partnership
Job Ref:

Our client is looking for an experienced Purchase Ledger/ Invoice Assistant on a Part time basis covering 2 full days 

Purpose of role: Ensuring supplier bills are entered promptly and senior management is kept informed on cash flow performance and problems 

Key duties and responsibilities

  1. Print invoices from ‘invoice’ inbox
  2. Apply date stamp and either red/blue coding stamp
  3. Sort into client order
  4. Check all dates/client names/properties on the invoices are valid
  5. For routine invoices, search Qube for previous invoice from each relevant supplier and code accordingly after checking invoice values are similar
  6. Any non-routine invoices are handed to the relevant surveyors for coding
  7. Enter invoices onto Qube for the bought ledger run every 2 weeks. New supplier details will have to be entered onto Qube before they can be processed
  8. Request any non-recoverable funds from the relevant clients, or scan the non-recoverable invoices to clients who pay them direct (after approval from the surveyor)
  9. Print off any direct recovery invoices for relevant tenants and post out (or scan to tenant) together with the backup supplier invoice
  10. Enter any new supplier bank details onto BOS Commercial
  11. Get all routine invoices signed by the surveyors
  12. Scan all invoices in batches according to clients to be stored in the relevant client folders in the P Drive
  13. Go through any supplier statements to check for any missing invoices and request copies
  14. Help where required at end of Quarter

Need to know:

  • Qube

Able to:

  • Work with minimum supervision, and not be afraid to take the initiative, but know the limits of your authority

Behavioural competencies:

  • Efficient and accurate
  • Respected and trusted by the Commercial Property Management


  • Trusted by Senior Management
  • Major on positive reinforcement, and not operate a blame culture

If you are interested, in the first instance please apply and contact Lisa@ the dove

Contact Details:
The Dove Partnership
Tel: 01279 654443
Contact: Lisa Rogers

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